SUBCONTRACTING STATEMENT 2020 – 2021

The Training Trust has used subcontracting to complement our commitment to the apprenticeship programme for many years. We have found this to be beneficial in producing high quality apprenticeships by sourcing specialist training which have introduced new industrial sectors to apprenticeships, generating a fresh, highly productive workforce.

Using subcontractors allows us to increase our offer across a varied range of apprenticeships that provides employers with the ability to use just one provider for their training needs. It widens our offer to support applicants of all academic abilities within our local community, thus supporting them with a wide variety of training opportunities.

To meet the needs and respond to employer demand we have sourced and use high quality, well established subcontracting organisations to deliver specialist training. These subcontractors have alternative resources and expertise available in addition to those offered by our organisation which supports cost effective training. We continually investigate alternative training provision to ensure the apprentice has the greatest chance of success along with a positive learning experience. The cost associated with the training are negotiated and agreed through a formal service level agreement as broken down within the document: See Appendix 1

An agreement to use any of our subcontractors will be made with the employer prior to the starting of any apprentice. All costings relating to a learners programme of learning are discussed with the employer and broken down within the signed commitment statement ensuring complete transparency.

Training Trust will take reasonable measures to ensure that all subcontractors meet the standards of quality and care expected by funders and inspectorate by only subcontracting with high quality, low risk colleges or training organisations. Measures are in place as not to inadvertently fund any extremist organisation.This arrangement will only commence when the Training Trust has been fully satisfied that no conflicts of interest are forthcoming and provisionally agreed by the board of Trustees.

Through the Education and Skills Funding Agency apprenticeship budgets the Training Trust will seek to work with existing partners in developing apprenticeship provision which does not compromise the contract of the Training Trust and improve the scope of provision within the community. This in turn will enable our partners to raise standards in their own provision and enable them to successfully increase the chances of obtaining their own apprenticeship contracts.

Training Trust will support providers and colleges who have not been successful in gaining a non-levy apprenticeship contract for education and training by working in a ‘Services’ and ‘Provision’ subcontracting arrangement, subject to rules and regulations laid down by the Educations and Skills Funding Agency.

All policies and procedures relating to the delivery of the Education and Skills Funding Agency contract will be used to monitor the performance of the sub-contractor.

The Training Trust and subcontractors will work together in partnership to achieve a common goal to support every apprentice in achieving their planned outcome within the timescales set. This will be carried out through carefully planned stages and responsibilities of all involved will be agreed by legally binding contracts.

Listed below are examples of services provided by Training Trust and associated Subcontractors (please note this is not meant to be an exhaustive list, other documents need to be used)

Provided Services – Training Trust:

  • Full recruitment, assessment/selection of relevant, eligible candidates
  • Comprehensive employer engagement/sign up process
  • Learner Induction/preparation including IAG
  • Comprehensive administration management of the whole apprenticeship
  • Complete finance and invoice management of the whole process
  • Learner review/progress monitoring
  • Learner welfare, IAG, Health and Safety and personal development training
  • Learner ‘expected behaviours’ and employment skills training
  • Functional Skills training and examinations
  • Learner and employer training relevant to their industry
  • Wellbeing training for all (safeguarding, knife crime, mental health etc.)
  • Audit and contract compliance service of subcontractors
  • Quality monitoring of subcontractors – E.g. Observation of teaching & Learning
  • Interviews of all subcontracted learners and associated staff
  • Solely responsible in organising external quality assurance audits of subcontracting

Provided Services – Subcontractors (all listed may not be applicable):

  • Qualification registrations
  • Delivery of technical training
  • Delivery of practical training
  • Delivery of assessment activities (on and off the job)
  • Delivery of Functional Skills

APPENDIX 1

 

SUBCONTRACTING COSTS ASSOCIATED WITH APPRENTICESHIP TRAINING

 

Subcontractor / Programme: % Funding retained by S/contractor: % Funding retained by Training Trust:
Building Crafts College:

 

Brickwork Standard – IA

Full registration, teaching and assessment activities including IQA –  71% Quality monitoring – 3%

Reviews & progression – 14%

Administration – 2.5%

EPA – 9.5%

Building Crafts College:

 

Carpentry Standard – IA

Full registration, teaching and assessment activities including IQA –  66.6% Quality monitoring – 3%

Reviews & progression – 19.6%

Administration – 2.5%

EPA – 8.3%

Building Crafts College:

 

Carpentry Standard – AA

Full registration, teaching and assessment activities including IQA –  64.0% Quality monitoring – 3%

Reviews & progression – 19.4%

Administration – 2.5%

EPA – 11.1%

Building Crafts College:

 

Property Maintenance Standard – IA

Full registration, teaching and assessment activities including IQA –  64.0% Quality monitoring – 3%

Reviews & progression – 10.5%

Administration – 2.5%

EPA – 20%

Building Crafts College:

 

Stone Framework – IA

Full registration, teaching and assessment activities including IQA –  80% Quality monitoring – 3%

Reviews & progression – 14.5%

Administration – 2.5%

Building Crafts College:

 

Stone Framework – AA

Full registration, teaching and assessment activities including IQA –  80% Quality monitoring – 3%

Reviews & progression – 14.5%

Administration – 2.5%

Choice Training:

 

Plumb. & Heating Standard – AA

 

Full registration and teaching activities including IQA –  53.8% Quality monitoring – 3%

Reviews & progression – 15.7%

Administration – 2.5%

Assessments – 5.0%

EPA – 20%

Choice Training:

 

BSE Craft Standard – AA

 

Full registration and teaching activities including IQA –  62.8% Quality monitoring – 3%

Reviews & progression – 9.8%

Administration – 2.5%

Assessments – 5.5%

EPA – 16.4%

Choice Training:

 

BSE S&M Standard – AA

 

Full registration and teaching activities including IQA –  62.8% Quality monitoring – 3%

Reviews & progression – 19%

Administration – 2.5%

Assessments – 5.5%

EPA – 7.2%

 

Contract: 2020/2021 – Updated: 01/08/2020

 

Subcontractor responsibilities:

  • To carry out the OTJ technical training in accordance with the prescribed, approved apprenticeship standard relevant to the apprentice’s job role
  • To ensure that any equipment used for training is up to current industry expectations
  • To register the apprentice with the relevant awarding organisation and have all the necessary systems in place to satisfy the awarding organisation, Ofsted and the current ESFA funding rules to enable completion of the apprenticeship standard
  • To abide with the Training Trust’s comprehensive service level agreement (copies available on request)

Training Trust Rationale for using subcontractors:

  • Subcontracting enhances the opportunities available for learners in supporting them with training where other centres have no apprenticeship contract
  • The use of subcontracting assists us in supporting niche provision and meets the needs of employers and specific industry sectors
  • Using subcontractors creates a diverse provision with a wide range of opportunities with different entry criteria which may offer an entry point for certain disadvantaged groups
  • Working with subcontractors’ enables the sharing of good practice and raises standards in all provision which in itself supports the subcontractor’s ability to obtain their own apprenticeship contract

Costs associated with subcontracting: 

Administration

  • Office based team ensure a compliant system is in place to manage funding and to process payments associated with the apprenticeship programme
  • Ensuring data is collected, stored and processed in accordance with funding rules
  • Full employer engagement service including vetting, compliance, compatibility and account management
  • Full recruitment and learner initial assessment process to ensure individual eligibility and suitability to the apprenticeship (this must be carried out in order to satisfy ESFA and Ofsted, however, this is unfunded)
  • Learner induction to prepare the individual in starting their apprenticeship
  • Assessment of learner to identify if any learning support is required
  • Assessment of learner’s literacy and numeracy skills to identify any gaps in learning

Quality

  • Processing data
  • Negotiating costs and services with subcontractors and employers
  • Due diligence checks and file management covering a wide range of criteria
  • Audit checks (remote and physical on-site)
  • Observations of delivery
  • Programme progress meetings (whole class and individuals)
  • Collation of feedback from all parties to ensure continuous improvement

Reviews & progression

  • Create and update individual learner progress tracking and monitoring systems
  • Carry out a formal learner review process to regularly interact with tutor, learner and employer to discuss progress of all areas of the apprenticeship
  • Action plan learner with specific targets to achieve a successful completion within the planned apprenticeship duration
  • Conflict manage and problem solve any employment or training issues that may arise
  • Evidence the guidance given to continuously improve the apprenticeship behaviours expected within the apprenticeship standard
  • Supply current Information, advice and Guidance on a wide range of areas including staying healthy, mental health and providing a platform to discuss any personal issues privately
  • One point of contact for learner and employer
  • Health and Safety training at every learner review
  • Safeguarding processes discussed at every learner review
  • Equality and Diversity awareness training at every learner review
  • Training opportunities such as knife crime, county lines and mental health to enable learners to operate in a modern Britain
  • Literacy and numeracy monitoring and training
  • Regular cognitive intervention evaluation to ensure individual support takes place
  • Specific IAG reviews to ensure settling in at the early stage and advice to progress to the next levels available

 

SUB-CONTRACTORS POLICY 2020-21

Training Trust will provide high quality training to learners and increase employer engagement by widening the range of provision opportunities through the use of sub-contractors.

Training Trust will take reasonable measures to ensure that all subcontractors meet the standards of quality and care expected by funders and inspectorate by only subcontracting with High Quality, Low Risk colleges or training organisations. This arrangement will only commence when the Training Trust has been fully satisfied that no conflicts of interest are forthcoming and provisionally agreed by the board of Trustees.

Through the Education and Skills Funding Agency Apprenticeship Budgets the Training Trust will seek to work with existing partners in developing Apprenticeship provision which does not compromise the contract of the Training Trust and improve the scope of provision within the community. This in turn will enable our partners to raise standards in their provision and enable them to successfully increase the chances of obtaining their own Apprenticeship contracts.

Training Trust will support providers and colleges who have not been successful in gaining a non-levy apprenticeship contract for education and training by working in a ‘Services’ and ‘Provision’ subcontracting arrangement, subject to rules and regulations laid down by the Educations and Skills Funding Agency.

All policies and procedures relating to the delivery of the Education and Skills Funding Agency contract will be used to monitor the performance of the sub-contractor.

Prior to awarding contracts the Training Trust will request the following information;

(Not intended to be an exhaustive list, but an example of)

  • Details of teaching/assessment staff
  • Details of awarding body accreditation
  • Details of qualification verification reports
  • Details of policies and procedures
  • Details of Employer Liability/Public Liability and Professional Indemnity Insurances
  • Details of ownership of the organisation
  • Details of organisation UKPRN
  • Details of DBS for delivery staff working with sub-contracted learners
  • Details of quality standards held in relation to the delivery of provision funded by Training Trust
  • Evidence of working towards Due Diligence as required by The Register of Apprenticeship Training Providers (RoATP) process
  • Accepted on the Register of Apprenticeship Training Providers
  • Company accounts over the past three years
  • Ofsted inspection reports, or evidence of involvement in any Ofsted activity during previous subcontracting arrangements
  • Details of staff training in regards to Safeguarding procedures and associated Safeguarding policies and PREVENT
  • Success and timely success data over the last three years

The Training Trust will continue work with sub-contractors to improve the quality of all provision and share good practice.

Changes to the delivery of provision will be discussed at regular meetings prior to implementation.

Details for the monitoring of provision are set out in the Sub-Contractors Agreement and monitored through the Training Trust’s Quality Cycles and external independent audit processes.